How to Share Your Screen

How to Share Your Screen

There are two ways in which you can share your screen in Virbela.

Using the built-in share tool

First, find a board you'd like to use, and click on it to bring up the URL bar. Click the screen share icon.



You will get a prompt to share your desktop. Hit "OK" to allow it to share your screen



Virbela will share the screen that's set up as your main screen on your computer. If you want to choose which screen you want to share, you will need to use CrankWheel.

Using CrankWheel


CrankWheel is a screen-sharing service available for free and is a functional alternative to the software integrated in Virbela. Using CrankWheel, you can share a specific window, browser tab (browser plugin required), or your full screen. You will need a CrankWheel account to share your screen, but you do not need an account to view someone's shared screen. A single CrankWheel account can share up to 300 participants simultaneously.

Although you will not be able to load CrankWheel into Virbela or install the plugin into a presentation board, you will be able to input the public link into the URL bar of a presentation board to view a shared screen.

 

To Share:

Launch CrankWheel from your CrankWheel account page or the browser plugin.

When the CrankWheel dashboard opens, choose a portion you would like to share: Browser Tab, Program Window, or Full Screen. Selecting Full Screen will share all visible portions of your screen. If you have multiple screens, it will allow you to choose which screen you want to share. 


If you select Browser Tab (the browser plugin must be installed), select the browser tab you would like to share, then click the CrankWheel icon in your browser. The tab open when the CrankWheel plugin is clicked will be the one shared. 

Similarly, if you select Program Window, you will be given the option of selecting the window you would like to share.


Once a selection has been made, your CrankWheel Dashboard will change, giving you some options on how you would like to share your selection. 


In my example, you can see there are three ways to send a private invitation (only the recipient of the link can join), as well as a public link that anyone can click on. Private invitation recipients must have a CrankWheel account in order to view the screen share. If you would like to share your screen in world, copy the web link and paste it into the URL bar of the desired presentation board.

If you shared a public link, new viewers may see this when viewing the presentation board:


On the presenter's CrankWheel dashboard, a window will appear at the bottom:


This window allows the presenter to control who is able to view the publicly shared link. Each person viewing the public share will see a different number, this allows you to pick and choose which users can view the content. If new users arrive in the space, they can be authorized by clicking the Accept button. For a private share, new arrivals viewing the presentation board will need to be issued a new private link. This can be done by clicking the 'Add more viewers' button that appears in the CrankWheel Dashboard after starting a private share.



Troubleshooting

"When I share my screen it looks like a tunnel!"



Screen sharing mimics exactly what's on your screen, so if you only have one screen and you have Virbela open, or you have multiple screens but share the one that has Virbela on it, the presentation board will look something like pictured above. 

 If you run into this issue, you can try a few different things depending on your setup.

1. If you only have one screen you can choose to open Virbela up in "Windowed" mode. You can do this by closing and opening the Virbela app, and making sure that " Windowed" is checked



This will give you the ability to setup your screen sharing with Virbela, and then minimize it like any other program so other people can see your screen. The only downfall to this is that you will not be able to see what's going on within Virbela while you have it minimized. You can also try uploading your documents straight into Virbela as detailed in this guide or using Google Docs.

2. If you have two screens, make sure that Virbela is running on your secondary screen, or if using CrankWheel or Free Conference Call, choose the screen that does not have Virbela on it. 










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