Inviting Users to a Campus

Inviting Users to a Campus

Inviting Users to a Campus


The invite feature in the dashboard is an easy way of gathering users to your campus.

While our demo campus is open to whoever downloads the software, your specific campus may be configured in such a way as to be invite-only. Inviting people to a campus can only be done by users with admin-level privileges in the Virbela Dashboard.

To invite users to the campus, log in to the Virbela Dashboard.

Click the Members tab on the left side of the screen (the silhouette icon).


Next, click the Invite button at the bottom of the left-hand column.


This will take you to the Invite page. From here, you can customize the invitation email message, invite individuals or groups of people, and see the status of invites already sent out.



At the top of the page, you’ll notice options to set the message that will appear in your campus invitation. Fill in each field to customize the email, and be sure to set a “reply-to” email address for anyone who has questions or issues. If you leave this field blank, the email will be sent from and users will not receive a response if they reply.




To invite a single user, simply fill in the user's email address. You can also define the user's display name, first and last name, any group membership, and their level of permissions in the world.

To invite a group of users, download this template and replace the sample data with the email addresses and names of the people you would like to invite to the campus. You can rename the CSV whatever you like.

Note: If you don’t want to submit information for all columns in the sample CSV file, you can completely remove a column. The only required column is “Email.”


When you have added the information of all the users you intend to send invites to, click "Import CSV" in the dashboard, under the Invite header. A window will open for uploading the CSV. Navigate to the CSV, select it, and click Open.


The Invite window should now show the group invite CSV. Click Import to send the group of invites.


If you refresh this page, you will now see the users you sent invites to on the right side, under Status. This window will also show you who has accepted their invites and gives you the ability to re-send or revoke invitations to any specific user.

    • Related Articles

    • Changing User Permissions

      Permissions for users in an account can be changed in the Virbela dashboard by anyone with Admin privileges. Navigate to and sign in. Under your name, which is located on the top left of the screen, click on the silhouette icon, and ...
    • What to Know When Setting Up Virbela for the First Time on a Business Network

      Preparation Virbela is compatible with Mac and Windows operating systems. Hardware and software requirements for both platforms can be found here:   Virbela Dashboard ...
    • Ultimate Guide to Microphone Issues

      In this guide we will be going over a lot of common problems/solutions surrounding microphone issues with Virbela. General Tasks 1. Opening the Mic We have a guide for this here 2. Doing a clean install. We have a guide for Mac here and Windows here ...
    • How to Make an All-Campus Announcement

      Broadcasts are useful for announcing important information, such as the start of a lecture or meeting. Note: Only facilitator and administrator type accounts can make broadcasts Regular text chat messages are only viewable by users in the same room ...
    • Virbela Open Campus Firewall & Antivirus Whitelist

      Below is a list of destination domains, ports and application locations you may need to enable on your firewall and antivirus depending on the rules you have implemented for Virbela Open Campus to work properly. If you are using a Private Campus, ...